September 29 - October 3, 2010

Calgary, Alberta, CANADA

ZRA and Calgary Zoo welcome your ideas, expertise and professional presentations for this year’s program. The Call for Presentations for the 2010 Annual Conference will open March 15, 2010 and close Friday, May 28, 2010 5:00 pm EST. Presentations are being accepted in four primary categories. Please submit your completed presentation proposal through the ZRA website. The City of Calgary, Executive Royal Inn Hotel and Conference Centre, and the Calgary Zoo welcome ZRA Annual Conference delegates.

Format for Call for Presentations Page on the Website

SCROLL DOWN FOR SUBMISSION FORM AFTER READING REQUIREMENTS

There are four primary categories for presentations that include Record Keeping, Wildlife Permits and Legislation, Animal Transport and Records and Collection Management. If you have any questions, please do not hesitate to contact Debby Martin, 2010 ZRA Annual Conference Program Chairman, by email at dmartin@toronto.ca. Thank you for your valuable contributions to the 2010 Annual Conference hosted by ZRA and Calgary Zoo.

Submit Your Proposal

All presentations and/or information that will be presented must be submitted in PowerPoint (versions that are Microsoft Windows or IBM compatible) so that the information can be included on the Annual Conference Proceedings DVD.

Effective March 15, 2010, please use the online submission form to submit your proposal. All proposals must be submitted using this form. The deadline for submitting a proposal is Friday, May 28, 2010 5:00 pm EST. Proposals submitted after the deadline will only be considered after all other submissions have been reviewed. Based on the established format for the ZRA Annual Conference Program, presentations will be accepted in the following four categories:

Record Keeping

ZIMS, ARKS, Data Entry, Animal Transactions, Business Forms

Wildlife Permits and Legislation

Government Agency Topics, Permit Applications, Legislative Updates, Round Tables

Animal Transport

Land, Air, Import and Export, Brokers, TSA (security), IATA, Current Issues

Records and Collection Management

Policies and Procedures, Standards, Accreditation, Disaster Preparedness, Biofacts, Biological Samples, Records Storage, Archives Management, Records Retention, Protection and Disposal, Electronic records (Email Management, Migration, Archiving, Meta Data).

Other

If your proposal does not fall into one of the above tracks, please choose "Other" and describe your proposal's intended audience(s).

Scheduling and Session Information

The ZRA Leadership Development Program, Certified Records Manager (CRM) Exam Preparation Workshop, Board meeting and the Icebreaker will be held on Wednesday, September 29, 2010 as well as optional events for guests and other attendees.  General Session proposals that are accepted are scheduled in a 30 minute time slot for individual presentations and 60 minutes for panel discussions on Thursday, September 30, 2010 and Saturday, October 2, 2010.  Zoo Day will be held on Friday, October 1, 2010 and include breakfast and dinner. The Annual Business meeting will be Saturday morning from 8:00 am until 10:00 am and general sessions the rest of the day.  Optional events that evening will include 5-pin bowling and shopping at a local mall.  A post conference tour to Banff National Park is scheduled for Sunday, October 3, 2010.

Poster Presentations

Posters are welcome and will be set up in the exhibitor area and presenters will have an opportunity to discuss their work or findings with attendees during breaks and throughout the Annual Conference. You will be directed to provide abstract information on your poster in the Proposal Submission Form; however, you must submit a Power Point presentation with your poster to ensure this information is included in the Annual Conference Proceedings.

Membership and Registration Requirements for Speakers

All speakers at the Annual Conference must be registered to attend, either for the full conference or the day on which they are speaking. Registration categories and rates are determined by the membership status at the time of the Annual Conference and you have the option to join ZRA to take advantage of reduced rates. Membership status does not guarantee acceptance or rejection of a presentation.

Participation in the ZRA Annual Conference by individuals from related or affiliated professional associations, the local host area or outside of the zoo or aquarium industry are encouraged. Registration for these speakers may be waived for the day. These waivers should be coordinated through the 2010 Annual Conference Program Chairman or Host.

Committee Meetings

Committee reports will be given at the Annual Business meeting on Saturday, October 2, 2010. ZRA Committees are not required to hold formal meetings at the Annual Conference. However, for ZRA committee Chairmen or other affiliated association committees such as IDMAG who would like to arrange a meeting, please contact Deanna Snell by Friday, May 28, 2010 5:00 pm EST, to schedule a time in the Board Room.

Exhibitors and Sponsors

Exhibitors representing products and services in the following categories are being solicited: Animal Transport, Brokers, Airline Cargo and Records Management.

For information on how to become an exhibitor or sponsor, please contact Deanna Snell, 2010 Annual Conference Host at (403) 232-9327 or by email at deannas@calgaryzoo.ab.ca.

Speaker Acceptance Letter

You will receive a Speaker Acceptance letter with the day, time and title of your talk(s) and a reminder of any requirements and deadlines as a condition of your presentation being confirmed into the final program.

Questions?

Please contact Debby Martin, 2010 Annual Conference Program Chairman by email at dmartin@torontozoo.ca.

PLEASE COMPLETE THE FORM BELOW - NOTE YOU WILL BE PROMPTED TO PRINT AND SAVE A COPY OF YOUR PROPOSAL IMMEDIATELY AFTER YOU SUBMIT.  HOWEVER, PLEASE COPY YOUR INFORMATION PRIOR TO SUBMISSION IN THE EVENT YOU FORGET TO COMPLETE A MANDATORY FIELD; IT WILL REQUIRE YOU TO RE-ENTER THE INFORMATION.

INCLUDE FIRST AND LAST NAME, FULL CONTACT INFORMATION AND CREDENTIALS FOR ALL PRESENTERS.

Presentation Information

1. First Name*
2. Last Name*
3. Institution / Company*
4. Job Title*
5. Address*
6. Address 2
7. City*
8. State*
9. Zip*
10. Country*
11. Phone*
12. Email*
13. Which session category would the proposal best appeal to?
14. Category* Record KeepingWildlife Permits and LegislationAnimal TransportRecords and Collection ManagementOther
15. Category Detail
16. Category Detail
17. Type of Presentation* Individial PresentationPanel DiscussionsWorkshopsPosters
18. If you indicated a submission for an individual presentation or panel discussion, would you consider presenting a Poster Presentation if the other format is not selected
19. Poster Presentation?* YesNo

In the space above, provide a Session Abstract or Summary. Please include key points, relevancy to current ZRA issues, connections with other institutions or organizations. There is a maximum of 700 words.

Once you have completed the form, please click "Submit" for your proposal to be submitted.

You will receive a Speaker Acceptance Letter if your presentation is accepted. You will also receive a letter if we are unable to include your presentation in this year’s Annual Conference Program.